MFP Scan to OneDrive First-time Setup

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Scanning directly to OneDrive from a Multi-Function Printer (MFP) requires a few steps of first-time setup before being ready for your account. This page will walk you through setting up your account to work with Scanning to OneDrive.

Step 1 – Use the Scan to OneDrive feature on an MFP

Scanning a document from a Multi-Function Printer (MFP) to your personal SHU OneDrive storage can be accomplished through the touchscreen menu upon logging in to any campus MFP. Once signed in, a screen with three options will be displayed. To navigate to the Scan to OneDrive feature, tap the Scan button, followed by the Scan to OneDrive option on the next page.

Scanning to OneDrive will require a Siena Heights University account and email address to work properly. As all students, staff, and faculty have access to OneDrive, this should not be an issue.

Main menu of MFP upon signing in. Displays Print Release, Device functions, and Scan buttons.
The main menu upon logging in to an MFP. The ‘Scan’ button will take you to the new Scan to OneDrive feature.

From the Scan to OneDrive screen, prepare any documents for scanning. Certain settings, such as the file name and document properties can be modified. To change the file name, tap the current name and use the on-screen keyboard to change the text.

To change the document settings, tap the “Settings” button on the right-side of the screen. This will bring up all settings that can be modified. These settings include color mode, document type (PDF, Word, JPEG), 1/2 Sided Document, paper size, landscape/portrait mode, and DPI settings. The default settings offer the best compatibility and quality of document scanning, but they can be modified if needed.

MFP menu for Scan to OneDrive. Displays information on scan location, document name, and document properties.
Display for the Scan to OneDrive feature. Allows editing of document name and properties.

Step 2 – Authorize the Scan

After scanning a document at an MFP for the first time, an email will be sent to the user who attempted a document scan. This email will request that the user log in to OneDrive for Business. This is completely safe as PaperCut requires one-time authorization to upload files to your SHU OneDrive location.

Once clicking on the button in the email, you will be required to sign in with an office.com account. This is usually your full email address (username@sienaheights.edu) and your current password. Once signed in, you will be brought to a screen either telling you the authorization was successful or that an error occurred. If an error occurs, reach out to the IT help desk.

Email from PaperCut requesting authorization to access OneDrive for business.
An example email requesting authorization to scan to OneDrive.

Step 3 – Continue Scanning Normally

Once an account has successfully completed the one-time authorization, scanning to OneDrive will complete without any further prompts. Every time a document is scanned to OneDrive, an email will be sent regarding the status of the upload, and will provide a convenient link to access the document. When viewing OneDrive through file explorer or Office.com, scans can be found in the /Apps/Scans for PaperCut MF folder in your SHU OneDrive. If this folder does not yet exist, it will be automatically created the first time a scan is sent to OneDrive.