Housing Accommodations – Office of Accessibility

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Housing and Meal Plan Accommodations

Requests for Housing Accommodations (Medical/Mental/Dietary)

Siena Heights University and Residence Life are committed to the full participation of students with disabilities in all aspects of college life, including residential and dining experiences. In accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA, along with the mission of the Dominican Sisters, Siena Heights seeks out to create this community for all students. Below you will find the established procedures to ensure that students with documented disabilities have access to reasonable University housing and meal plan accommodations.  Virtually all student needs can be met through the standard room selection process or new student assignment process, but if there is a condition that cannot be met through this process, there is a process for special housing considerations.

Procedures for Requesting Accessibility Accommodations in University Housing:
Students must submit requests each academic year to renew existing accommodations, or request new accommodations by the below dates. Once the complete application and documentation has been reviewed by Office of Accessibility, it will be forwarded to the Housing Committee and you will receive an e-mail indicating the status of your request from Office of Accessibility, typically within 2-4 weeks of your completed submission (if submitted after cut-off date, may take up to 6 weeks).

Those applying for housing accommodations should still go through the Room Selection process for 2020-2021 housing.  You will be notified before the first room selection date of your accommodation status.

Returning Students
(Participating in regular Residence Life process)
February 15th

Incoming Students
(1st Year/Transfer Students for Fall)
May 1st – June 15th

Incoming Students
(1st Year/Transfer for Spring)
December  13th

With this in mind we have developed requirements and criteria for students living on-campus, before they are able to receive off-campus exemptions. Students must live on campus for three years (excluding commuter students):

  • Be 21 years of age
  • Reach Senior status
  • Married
  • Parent of dependent
  • Veteran

NOTE:  Siena Heights will make every attempt to accommodate needs submitted after the cut-off dates.  Some housing accommodations may have a wait list.  This is why it is important to submit your applications as early as possible.

To request your accommodations, submit forms (a & b/c) directly to Student Accessibility Services (SAS):  

a. Request for Accessible Housing Accommodations

b. Treating Medical Provider Verification Form

c.  Treating Mental Health Provider Verification Form

The Treating Medical Provider and/or the Treating Mental Health Provider form must be filled out by an appropriate health care or mental health provider, and must include a statement of the student’s specific disability and establish a direct link between the underlying impairment and the requested accommodation(s).

Requests are reviewed on a regular basis and the Office of Accessibility will notify students of the decision in writing.  Requests may be denied for insufficient information, inaccurate/false information, or incomplete submission of required documentation.   However, students will generally have the opportunity to re-apply if new information or additional physician documentation is available for submission related to the original request. 

If it is determined a student’s needs do not warrant the requested accommodation, returning students should participate in the regular room selection process during their scheduled log-on time to make their housing assignment selection or new students will be assigned by the Residence Life Office solely based upon the information provided on the Housing Application. 

Students must reapply for housing accommodations each academic year. 

NOTE:  An academic year includes the fall and winter semesters only.  Summer accommodation requests must be submitted and reviewed on a separate basis, as housing is limited and coordinated in designated areas.

Process:
Documentation is needed to support the neeed for accommodation for disability.  The Accessibilty Coordinator in consultation with the Housing Committee will determine reasonable accommodations.  Factors that the Committee will consider when evaluating requests for accommodations:

  • Is the impact of the condition life-threatening if the request is not met?
  • Is the request an integral part of the treatment plan prescribed by a medical professional for the condition in question?
  • Was the request made by the priority deadline?  (Medical needs will not be turned down based on this deadline)
  • Is there space available to meet the student needs?

It may be helpful to note that due to the nature of living in a residence hall community, a request for a quiet hall is not a medical accommodation that can be met.  Additionally, because a residence hall is shared by hundreds of students participating in various activities throughout the day, living in a single room does not necessarily provide the student with a quiet, distraction free environment.

All requests for accommodation in housing assignment will be reviewed and the Housing Committee (consisting of professional staff representing Health Service, Accessibility Services, and/or Residence Life).

Dietary Requests:
​For dietary-related requests, additional consultation  with Dining Services and the college’s NP may be required.  Please fill out the Request for Accessible Housing Accommodations form, and have documentation for Medical and/or Mental Health Verification Form completed.  These forms should be returned to the Office of Accessibility, and you will be notified of decisions regarding your request.
AIR CONDITIONERS (AC):
​Siena Heights University provides a limited number of rooms to residents who are need of air conditioning accommodations due to medical reasons. This form needs to be filled out by the student and this form by his/her physician and submitted to the Office of Accessibility. Submitting these forms is not a guarantee that accommodations for an air conditioner will be approved. All students will be notified in writing of the approval.

AC Accommodation Request Form

Due to liability reasons, all window air conditioners are owned, installed, removed, and serviced by Siena Heights University–no student installed and owned AC are permissible.

The form must be filled out each academic year. See deadlines above. 

Returning Students:

  • Should your accommodation request be approved, Returning Students participating in the Residence Life Housing process will receive additional instructions in their accommodation notice. You will be offered an accommodation that meets your needs and is consistent with assignments that would be available to others in your class year.  If you accept the assignment on that date, your Housing Selection for the upcoming semester will be complete.  ONLY those students who opt to decline this offer may proceed through the general Housing Selection process at their originally scheduled date and time. 

  • Students who submit requests after the February 15th deadline, and/or after the designated Residence Life Housing process will be wait-listed should a space that meets the accommodation become

New Students (entering First-year and Transfer students):    

  • All new students must complete the Housing Application as all students must. Once that process is complete, please provide the required documents above to the Office of Accessibility for review by the Housing Accommodations Committee.

  • Requests made after June 15th for fall enrollment, or December 13th for spring enrollment, will be placed on a wait list should a space that meets the accommodation become available.

The Request for Accessible Housing Accommodations and Treating Medical and/or Mental Health Verification Form must be submitted directly to  scanned and sent as an e-mail attachment, faxed, or mailed to the contact information below:

Office of Accessibility
Siena Heights University
1247 East Siena Heights Drive
Adrian, MI 4922

accessibility@sienaheights.edu
Tel:   517-264-7683
Fax:  517-264-7740

Siena Heights Office of Accessibility and Residence Life may modify or eliminate any of its policies, procedures, and/or written agreements whenever necessary to respond to circumstances that could substantially change or render moot some or all of the items addressed. This includes responding to changes in laws and regulations, and/or changes in institutional policies.

SHU OA and Residence Life reserve the right to make or change housing assignments and roommate assignments, amend accommodation policies, or rescind approval for an accommodation at any time, as circumstances necessitate.