Caption the Campus

Instructor Resources for Accessible Courses (In-Person and Online)
The Staff/Faculty process for not only closed captioning, but many other accessible documents and course content can be accessed here.  Another resource is by taking the OLAC course offered at SHU.  You may contact ltimmis@sienaheights.edu for more information on the current OLAC schedule.

Please ensure you are in ADA compliance with all of your instructional materials and meet the accessibility standards.  Below are two quick guides for Closed captioning on campus.

Quick “How-to” (for more information click on “How-to and Accessibility Guidelines”)

Here is an excellent link for all things captioned: https://www.3playmedia.com/resources/popular-topics/closed-captioning/

Good captions follow the standards laid out below, when possible:
  1. Captions appear on-screen long enough to be read.
  2. It is preferable to limit on-screen captions to no more than two lines.
  3. Captions are synchronized with spoken words.
  4. Speakers should be identified when more than one person is on-screen or when the speaker is not visible.
  5. Punctuation is used to clarify meaning.
  6. Spelling is correct throughout the production.
  7. Sound effects are written when they add to understanding.
  8. All actual words are captioned, regardless of language or dialect.
  9. Use of slang and accent is preserved and identified.
In addition, if you are able to within the captioning tool, remember…
  1. Nouns and verbs are not separated from their modifiers.
  2. Prepositional phrases remain on the same line.
  3. Italics is effective when a new word is being defined or a word is heavily emphasized in speech.
  4. Translating speech to text sometimes requires creative use of punctuation, but always remember the rules of good grammar.
For more information on captioning standards see DCMP’s Captioning Key.

Adding captions in Canvas or Canvas Studio
Canvas is the primary LMS used at SHU.  It includes a new page design where you can create and upload captioned files when you add video content via the Rich Content Editor.  In addition, Canvas Studio makes this process even easier with auto captioning, that you can edit quickly to videos/presentations.  Follow the step-by-step process provided by Canvas, or contact Matt Mieure, mmieure@sieanaheights, to be added to the Captioning Course in Canvas.

Adding captions to YouTube videos
YouTube is one of the most commonly used video content systems. However, many videos do not have captions or transcripts. While YouTube offers the ability to caption videos as a part of their service, the captioning is often inaccurate and unreliable. Therefore, prior to uploading YouTube videos to your Canvas page, please ensure that they provide accurate captions in both the Desktop and mobile versions (this has proved problematic in past classes). See the “How-to” section for an instructional video on the YouTube captioning process, or the above link to 3playmedia.com (paid version), or Amara, a free online based captioning program that allows you to add captions to ANY YouTube video, and provides you with a link to that captioned version.  Amara does require you to do the captioning transcription yourself, so this is, by far, the cheapest, but also most time-consuming process and option.

Adding captions to other media
Rev is another fee-for-service captioning company, but they do walk you through captioning on your own, if that is your desire: https://www.rev.com/blog/resources/how-to-add-closed-captions-to-videos.

If you need assistance finding captioned versions of videos, please contact the Office of Accessibility and they will assist in trying to find your resources in an already captioned format.